With the many email tools that users have available to them they are bound to run into problems and compatibility issues at one time or another. One of the activities that many email users employ is the ability to read their emails from outside clients other than Outlook. But when it comes to synchronizing your outside email accounts while at the same running Outlook then issues can arise.

Some email applications only support POP3 access to their end users email folders. While POP3 access from the outside will allow users the ability to read their email messages in an offline mode from other clients such as Outlook, that capability does not extend to being able to synchronize their external email with Outlook. Thus an end user can spend a lot of time performing a manual synchronization which can be a laborious process.

If employees within your company need to access their email from external sources other than Outlook then they can download their external email into Microsoft Outlook and read their email messages. Likewise, end users can delete those messages while running Outlook but those deleted messages will not show up as deleted within their external email applications.

Users can get around these constraints by running versions of their external email applications that support the IMAP protocol which will allow them to read and delete email messages via Outlook and have those read and delete actions reflected within their external email applications.

Continue reading 10 Tools for Synchronizing Outlook Email