Email administration can involve a variety of tasks. Some of these tasks are complex while others are fairly mundane. Oftentimes administrators have to support memory problems; sometimes it is configuration issues and settings, while other times it is underperforming or, at worst, non-performing clients and servers.

One of the easier issues an administrator has to support is the problem is space allocations in regards to disk or file space. On a system of limited disk space this can be a minor challenge. Conserving space on a hard disk will require the administrator to delete unwanted or unnecessary for business items from the various dot pst (.pst) and dot ost (.ost) files.

But if all your data resides on an Exchange server then this process in not needed. Most often, though, the relevant user data can be found in personal folder files such as the dot pst files. These files can be found by searching for files with the dot pst (.pst) extension. Outlook data items such as email messages, tasks, contacts, etc. reside within the dot pst files.

Once the non-critical information has been deleted then the administrator can begin the process of compacting the files which will reduce the size of those files and thus free up critical space on the system.

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