Exchange Server 2010 has similar capabilities to Exchange Server 2007 when it comes to adding disclaimers to emails sent by end users.

However two improvements have been made in Exchange Server 2010 – the ability to use HTML to format the text, and the ability to insert Active Directory attributes into the text.

These new capabilities make it very easy to add a standardised email signature and disclaimer to all emails sent in the organization.

For this to work the desired Active Directory attributes need to be populated on the user account objects.  Attributes that would commonly be used in email signatures include the person’s name, job title, phone number, and street address.

You can view and edit these attributes in the properties of the mailbox or user account.

When the user accounts are populated with the necessary attributes you can proceed with the creation of the Transport Rule that will add the signature and disclaimer. Continue reading How to Add Automatic Email Signatures and Disclaimers with Exchange 2010

Exchange Server 2007 provides the capability to append a text disclaimer to any email message.  This capability is provided by the Transport Rules feature of the Hub Transport Server.  Email disclaimers are required by some businesses to notify recipients of such matters as copyright, confidentiality, or liability of a sent email.

Transport Rules are configured to perform certain actions on any email message that matches the criteria of the rule.  For example a Transport Rule can be configured to blind copy all emails sent to a certain person to another person.   For email disclaimers the Transport Rule is simply configured to append the text disclaimer to any message sent to an external recipient by using these steps. Continue reading How to Configure Email Disclaimers in Exchange Server 2007

Oftentimes, for my work, I give presentations that contain publicly available information that can be found anywhere on the net. But other times my presentations contain sensitive company or product information. For those presentations I always include three or four slides at the beginning of the presentation for all the legalese that our company attorneys say must be included.

But what do you do when sending emails that contain confidential information? Does your company have a standard “email disclaimer” message that you can append to your company sensitive emails or does your email client have an “add disclaimer to email” button?

Email disclaimers should be appended or prepended to all emails which may include company proprietary information that you don’t want shared outside of your company or shared by the company who has received your emails. Email disclaimers can also be included to state that you or your company is not liable for any unintended malicious actions as a result of your emails being sent or forwarded.

Continue reading When Are Email Disclaimers Necessary?